Bylaws of the North
Carolina Agricultural and Technical State University
Alumni
Association, Incorporated
Greater Los
Angeles Chapter
Version 2
Approval date: March 8, 2006
PREAMBLE
The Greater Los Angeles Chapter of the North Carolina
Agricultural and Technical State University Alumni Association, Incorporated,
does hereby dedicate itself to the development of programs, scholarship, and
school spirit that will fulfill the mission and goals of this alumni
association. These efforts will be initiated within and outside of the city of
Los Angeles, California and will serve to strengthen the relations between
chapter members, students, and North Carolina Agricultural and Technical State
University.
The bylaws will ensure the management and operation of the
Greater Los Angeles Alumni Chapter, according to the will of its membership;
good membership standing with the association; and agreement with the Bylaws of
the association.
ARTICLE I – Name
The name of this chapter is the North Carolina Agricultural
and Technical State University Association, Incorporated – Greater Los Angeles
Chapter. North Carolina Agricultural and Technical State University hereafter
is referred to as the University; North Carolina Agricultural and Technical
State University Alumni Association, Incorporated, is hereafter referred to as
the Corporation; Greater Los Angeles Chapter is hereby referred to as the
Chapter.
ARTICLE II – Mission, Goal, and Objectives
Section 1. Mission
The mission of the Corporation shall be to encourage and
promote involvement of the University alumni and other supporters by meeting the
needs of alumni and other supporters for alumni services; creating opportunities
for participation of alumni and other supporters in the life of the University;
and developing and disseminating information that communicates to alumni, other
supporters, and the general public, the academic excellence of the University.
Section 2. Goal
The goal of the Chapter shall be to provide means by which
individuals may join in a united effort to insure the future growth and
development of the University. The Chapter will strive to provide a forum for
Aggies to fellowship, recruit new University students, promote the university
through community events, and contribute funds for university growth and
development.
Section 3. Objectives
The objectives of the Chapter are:
(a)
Foster the relationship between the University and Chapter members
(b)
Educate the community in the greater Los Angeles area about the
University
(c)
Encourage giving and involvement in the University, Corporation, and
alumni sanctioned events and campaigns
ARTICLE III – Membership
Section 1. Geographical and Regional Location
The Chapter will reside in the Geographical Area V of the
Corporation and will consist of geographically defined areas that are within a
fifty (50) mile radius of Los Angeles, California.
Section 2. Membership Classes
Membership within the Chapter shall be of three (3)
classes: Aggie, Associate, and Honorary.
A.
Aggie Member
An Aggie Chapter member is any
graduate, certificate holder, or person who attended the University for a
minimum period of one quarter/semester and is not presently enrolled there; has
paid the Chapter joining fee; and has paid the Chapter dues during the current
fiscal year.
B.
Associate Member
An Associate Chapter Member shall
be the spouse of an Aggie Chapter member, or any person who did not attend the
University; has paid the Chapter joining fee; and has paid the Chapter dues
during the current fiscal year.
C.
Honorary Member
An Honorary Chapter Member is any
person, other than an Aggie or Associate member, elected as such by the Chapter
or Corporation for services provided and/or support given to the Chapter,
Corporation, or to the University.
Section 3. Joining Fee
To join the Chapter, a person must pay the joining fee in
the amount of $10.00. If an Aggie or Associate member has not paid membership
dues for three (3) consecutive fiscal years, that member must pay the joining
fee and membership dues before he/she can be considered an Aggie or Associate
member.
Section 4. Membership Dues
The membership dues will be determined by the officiating
Chapter Executive Board and approved by the Active Chapter members. The period
of membership shall be on a fiscal year basis. The chapter dues must include
the minimum financial contribution for the Corporation Annual Giving Campaign to
insure good standing with the Corporation. To maintain good standing in Chapter
membership, dues must be paid in full.
Section 5. Membership Verification
Possession of a membership card from the Corporation or
receipt of contribution to the Annual Giving Campaign, along with a receipt of
Chapter membership dues and joining fee, is required for Aggie and Associate
Chapter membership. Membership cards from the Corporation are to expire at the
end of a twelve (12) month period following the fiscal year.
ARTICLE IV – Chapter Administration
Section 1. Chapter Officers
The officers of the Chapter shall be (listed by
authority/ranking):
(a)
President
(b)
Vice President
(c)
Secretary
(d)
Treasurer
(e)
Historian
(f)
Standing Committee Chairpersons
(g)
Parliamentarian
Section 2. Chapter Executive Board
The Chapter Executive Board shall be the governing body of
the Chapter. The Executive Board shall be responsible for programs and
activities occurring among Chapter members, except those whose appointments are
delegated by the Chapter President. The Executive Board shall consist of the:
(a)
President
(b)
Vice President
(c)
Treasurer
(d)
Secretary
(e)
Historian
(f)
Standing Committee Chairpersons
(g)
Parliamentarian
(h)
Immediate Advisor
The executive board is composed of voting and non-voting
members. Non-voting members are the Parliamentarian and Immediate Advisor. All
other executive board members are voting members.
Section 3. Chapter Executive Committee
The executive committee shall consist of the
highest-ranking voting member officers whom shall have all authority of the
Chapter Executive Board, provided that any action taken by the executive
committee shall be reported to the Executive Board, hereby, managing the
operations of the Chapter. Operations include special and standing committee
activities and events. The executive committee shall consist of the (listed by
authority/ranking):
(a)
President
(b)
Vice President
(c)
Secretary
(d)
Treasurer
(e)
Historian
(f)
Parliamentarian
(g)
Immediate Advisor
The executive committee is composed of voting and
non-voting members.
Section 4. Standing Committees
The standing committees shall be assigned a chairperson to
coordinate the operations of the committee, under the authority of the Chapter
Executive Council. The standing committees are defined as the:
(a)
Finance
(b)
Membership
(c)
Public Relations
(d)
Student Recruitment
Section 5. Special Committees
The special committees, except for the elections committee,
shall be created and appointed by the Chapter President as required.
ARTICLE V – Chapter Administration Duties
Section 1. President
The President shall be the Chief Executive Officer of the
Chapter, entrusted with the direction and administration of its policies. The
president shall authenticate, by signature, all acts, orders, and proceedings of
the Chapter, declaring its will and obeying its command. The President shall
preside over all meetings of the Corporation, unless specified otherwise in the
bylaws, and serve as the Chairperson of the Chapter Executive Committee and
Board.
Section 2. Vice President
The Vice President shall assist the President and serve as
Vice Chairperson of the Chapter Executive Committee and Board, on special
committees as appointed by the President, and preside over all Chapter meetings
in the absence of the President. In the event that the President cannot finish
the current term, the Vice President shall automatically become President for
the unexpired term.
Section 3. Recording Secretary
The Recording Secretary shall be responsible for the
minutes of all official meetings of the Chapter, modes of communication, and
perform duties as assigned by the President.
Section 4. Treasurer
The Treasurer shall be responsible for the budget, receive,
and disburse all funds of the Chapter under the direction of the President,
verify the deposit of Chapter funds in a bank account approved by the Chapter
Executive Committee, and provide a financial report at the general membership
meeting and other meetings as requested by the membership or Chapter Executive
Committee.
Section 5. Historian
The Historian shall keep a record of all programs and
activities of the Chapter, programs and events of the Corporation, and
University news that is relevant to the membership of the Chapter. The
Historian shall oversee all Chapter programs and activities.
Section 6. Parliamentarian
The Parliamentarian shall keep, update, maintain, and
handle amendments to the Chapter Bylaws and Management Bylaws, and serve as a
resource on the governing documents of the Corporation and proper
parliamentarian procedure.
Section 7. Immediate Advisor
The Immediate Advisor shall serve as the advisor of the
membership and Chapter Executive Board, and is responsible for developing and
implementing programs, training, and retreats that will motivate and equip the
Chapter Executive Board and members.
Section 8. Finance Committee Chairperson
The Finance Chairperson shall plan, promote, solicit, and
execute programs for generating funds for Chapter operations and giving, and
serve as chairperson of the Finance Committee.
Section 9. Public Relations Committee Chairperson
The Public Relations Chairperson shall keep the Greater Los
Angeles community informed of and assist with pertinent Chapter programs and
activities, and serve as chairperson of the Public Relations Committee.
Section 10. Membership Committee Chairperson
The Membership Chairperson shall develop and manage
programs and activities that foster the Chapter’s recruitment of members and
social activity in the Greater Los Angeles community, and serve as the
chairperson of the Membership Committee.
Section 11. Student Recruitment Chairperson
The Student Recruitment Chairperson shall develop
recruitment strategies and opportunities designed to enroll students into the
University, and serve as the chairperson of the Student Recruitment Committee.
ARTICLE VI – Election of Officers
Section 1. Eligible Officers
The Aggie and Associate Chapter members, with the exception
of the Parliamentarian and Immediate Advisor, shall elect all officers of the
Chapter. The Immediate Advisor and Parliamentarian are appointed by the
Executive Council. Every eligible voting member is entitled to one vote for
each available office.
Section 2. Eligible Voting Members
To be eligible to vote for the officers of the Chapter, one
must be verified as an Aggie or Associate Chapter member. The member must be
verified two months prior to the Chapter election to be a voting member.
Section 3. Nomination Criteria
To qualify for the office of President or Vice President,
the nominee must meet the eligibility criteria to participate in the Corporation
as an Aggie Member or Corporation Member. To qualify for a nomination for other
offices of the Chapter, the nominee must be a Chapter Member, Member, or
Associate Member of the Corporation. Additionally, nominees, for a least one of
the three most recent years preceding the fiscal year in which the election is
to take place, must have actively participated in and supported the programs and
activities of the Corporation or Chapter.
If the nominee isn’t present for nomination, the nominee
must be notified by telephone message, and has three (3) days after the
nomination to accept or decline the nomination. If the nominee doesn’t respond
to the nomination, the nominee declines the nomination.
Section 4. Election Meeting
The election shall be held at a chapter membership meeting
on or before May 1st of the current fiscal year. The eligible voting
members shall interview the candidates and submit one vote for each position.
Elections are processed by the Election/Nominating Special Committee, appointed
by the President, under the supervision of the Parliamentarian.
Section 5. Declaring the Winner
In all Chapter elections, the candidate receiving the most
votes from among the candidates will be declared the winner of the Chapter
office. In the event that there be only one candidate, the candidate must
receive fifty (50) percent plus one (1) votes from the eligible voting members
present for the election meeting to be declared the winner of the Chapter
office.
Section 6. Installation
All officers of the Chapter will begin their respective
tenure at the beginning of the upcoming fiscal year.
ARTICLE VII – Tenure of Officers
Section 1. Tenure
All officers of the Chapter shall be elected for a period
of two (2) years. All officers are eligible for re-election not to exceed two
consecutive terms in the same Chapter office, with the except for the Historian.
A.
Historian Tenure
The Historian shall be elected
for a period of two (2) years.
ARTICLE VIII – Chapter Meetings
Section 1. Membership Meetings
Chapter membership meetings shall be called to present
Chapter business and consist of all members of the Chapter – Aggie, Associate,
and Honorary. Persons outside of the Chapter membership are welcome to attend
this meeting. The Chapter Executive Board shall determine the date and location
of the meetings.
Section 2. Executive Board Meetings
The Executive Board shall be called to discuss Chapter
management and operation business and meet as called by the President or by a
majority vote of the Executive Board. Actions taken by the Executive Board must
be reported to the Chapter membership at the following membership meeting.
These actions will be binding unless the Chapter membership overrules them by a
majority vote.
Section 3. Executive Committee Meetings
Between Executive Board meetings, the Executive Committee
shall be called to make Executive decisions and meet on the call of the
President or by majority vote of the Executive Council. Actions taken by the
Executive Committee shall be reported to the Chapter Executive Board at the
following Executive Board meeting. These actions will be binding unless the
Executive Board overrules them by a majority vote.
Section 4. Standing Committee Meetings
Standing Committee meetings shall meet to discuss committee
specific business and be called by the Chairperson of the committee. Actions
taken by the committee shall be reported to the Chapter Executive Board. These
actions are binding unless the Executive Committee overrules them by a majority
vote.
Section 5. Special Committee Meetings
Special Committee meetings shall be called and coordinated
under the direction of the President to handle committee responsibilities
assigned by the President. These actions must be reported to and approved by
the Executive Board.
Section 6. Officer Transition Meetings
The newly elected President shall convene a meeting to
facilitate the transfer of administration from the preceding Chapter Executive
Board before the upcoming fiscal year. All newly elected and preceding
Executive Board members are required in attendance.
ARTICLE IX – Chapter Practices
Section 1. Management Bylaws
The management bylaws of the Chapter shall govern the
duties, responsibilities, and operations of the Chapter Executive Board, in
accordance with the Chapter Bylaws. Management bylaws are created, updated, and
managed by the Chapter Executive Board, and must be reviewed by a special
committee every three (3) years to insure consistency with the Chapter Bylaws.
Section 2. Quorum
A.
Membership Meetings
Membership meetings must include
one-third (1/3) of the Chapter Membership and two (2) voting officers of the
Executive Committee.
B.
Executive Board Meetings
Executive Board meetings must
have three (3) voting members, (1) non-voting members of the Executive
Committee, and one (1) standing committee chairperson.
Section 3. Fiscal Year
The fiscal year of the Chapter shall be July 1st
though June 30th.
Section 4. Parliamentary Procedure
The rules contained in Roberts Rules of Order shall govern
the Chapter in all cases to which they are applicable, unless they are
inconsistent with the bylaws of the Chapter and defer from efficiently or
effectively handling Chapter business.
ARTICLE X – Compensation and Reimbursements
Section 1. Compensation
No member of the Corporation may receive compensation of
service or work performed in an officially elected or appointed position of the
Corporation, or any of its subordinate units. This provision does not preclude
the Chapter from entering into a contract with a member for a bona fide service
which that member or business does on a professional or business basis.
Section 2. Reimbursements
Members of the Corporation, performing service or work for
the Chapter in positions for which they are elected or appointed, may be
reimbursed for direct out-of-pocket expenses incurred as a result of such
service or work. Reimbursable expenditures and the respective rates for such
will be approved by the Chapter Executive Committee. The Treasurer will prepare
and disseminate the reimbursement.
ARTICLE XI – Long Range Planning
Section 1. General
The Chapter shall operate within the parameters of a
strategic long-range plan covering at least five (5) fiscal years in terms of
goals and objectives. Such a plan will be updated annually so that a five-year
projection is available and be in accordance to the Corporation Long Range Plan.
Section 2. Application
All major expenditures related to the operations of the
Chapter shall be related to the long-range plan of the Chapter, and no
expenditures shall be made in violation of this edit. However, exceptions to
this rule may be approved by a three-fourth (3/4) majority vote of the members
of the Chapter Executive Committee or Board.
Section 3. Responsibility
The President will appoint a special committee to develop,
formulate, and update the long-range plan. The voting membership must approve
the initial plan and each annual update.
ARTICLE XII – Amendments
Any member of the Chapter may make proposals for amendments
to the Chapter bylaws. Proposals shall be sent to the Executive Board at least
thirty (30) days before a membership meeting. Proposed amendments shall be
presented at a membership meeting providing a notice of the amendment has been
given by the Executive Board and distributed to the Chapter membership at least
fifteen (15) days prior to the next membership meeting where the amendment is
presented for vote. A two-thirds (2/3) majority vote of the membership present
and voting at the membership meeting shall be required for adoption.
